Power Platform Management

By implementing Microsoft 365 , we enable employees of medium-sized companies to participate significantly in digitalisation and to take the design of digital processes into their own hands. It is undeniable that this decentralised form of developing applications and dashboards brings with it new challenges in addition to countless advantages. To meet these challenges, we have developed Power Platform Management.

Many possibilities lead to high complexity

The Microsoft Power Platform includes various tools that enable end users without programming knowledge to automate repetitive business processes or to prepare complex data in an uncomplicated and appealing way in Power BI dashboards. data into Power BI dashboards in an uncomplicated and appealing way.

As part of the Microsoft 365 introduction, our goal is to introduce many employees to the Power Platform and train them in the use of the applications. This will enable the employees in the specialist departments to digitise their own their own working environment independently. This has several advantages: On the one hand, the departments know their business processes and specific requirements best. On the other hand digitisation projects can be implemented decentrally, quickly and independently.

This approach quickly makes the amount of applications existing in the company difficult to manage - an employee leaves the company, a project is terminated, a business process changes. The The number of applications and Power BI dashboards that no one can manage or allocate grows.

An example: In the controlling department, business intelligence dashboards were developed independently and linked to dynamic data sources. Because there is no superordinate instance that systematically checks whether these Because there is no superordinate instance that systematically checks whether these links always function without errors, it can happen that synchronisation errors go unnoticed at first. In addition, there is often no overview of the contents of the various dashboards. is missing. This means that identical data sources are prepared several times for different purposes or the same analyses are even created twice.

Power Platform Management

We have recognised this challenge and created a solution with the resources of the M365 Platform: On the basis of SharePoint Online, we have developed an integrated tool with which the applications of the Power Platform can be constantly controlled and centrally managed.

Within the framework of the so-called Power Platform Overview, the tool automatically collects information on a daily basis about all Power Platform applications existing in the company and displays them centrally in SharePoint in a clear overview. in SharePoint in a clear presentation.

Based on this representation, each process owner assigns the applications to their projects and processes. This results in a dashboard for each project with the associated applications. Because the process owner adds explanatory descriptions and use cases to this dashboard, it also provides third parties with an uncomplicated introduction to the project and the associated applications. The permissions of individual users for The permissions of individual users for certain applications and dashboards are controlled very conveniently via the integrated identity management.

This diagram illustrates the structure of Power Platform Management. The top level represents the superordinate topic, the power project to which any number of use cases can be subject to. To each of these use cases, in turn, belong various tools on a granular level. tools (e.g. flows, apps or dashboards), which are grouped under this use case.

Power Platform Management as a tool for process owners

This Power Platform Management also offers decisive advantages for the process owners themselves:

The clear structure of the dashboard always gives them a good overview of all the applications they are responsible for. They can see at a glance whether the applications are running smoothly. Should an execution If an execution fails, they are also informed by push message in teams, so that a fast reaction time is guaranteed in any case. The assignment of the applications to projects and use cases helps to understand the interrelationships of different applications and possible causes of errors. The allocation of applications to projects and use cases helps to understand the interrelationships between different applications and to track down possible causes of errors in downstream process steps. Power Platform Management avoids duplication of work if existing dashboards, processes and data sources are used for new queries.Power Platform Management as a project management tool

The tool offers management the possibility to keep an eye on Power Platform projects throughout their entire life cycle, from development to commissioning, as well as the associated responsibilities. In addition, compliance can be compliance can be checked and guaranteed more easily.

This list is an overview of all Power Projectsthat are currently available. It contains all relevant data on the responsible persons, as well as a short description, so that the content of the project can also be quickly communicated to third parties.

This list contains the existing Power Use-Cases are assigned to their corresponding projects. Both the status of the use case and the data of the responsible persons are summarised and constantly updated.

In this list you will see a list of all flowsas well as the most important data that can be assigned to them, such as the associated use case, their status or what the result of the last execution was. Here, those responsible for the process find all the data relevant to them summarised at a glance, which makes it much easier to monitor the functioning of the applications.

By introducing our Power Platform Management, we enable our customers to exploit the potential of the Microsoft Power Platform in a sustainable way and to realise process digitalisation with permanence.